Jay Public Schools
Job Description
Athletic Director
Date: December 3, 2024
Reports to: Superintendent
Supervises: All athletic department employees
Qualifications: Valid Oklahoma teaching certificate
Current CPR certification
Current first aid certification
5 years successful experience as a secondary head coach
Job Goal: Coordinate the district’s athletic program.
Employment Terms: 11-month contract
FLSA Classification: Exempt
Evaluation: Annually by the superintendent
Physical Demands: This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements: Stand for extended periods; run, walk, jump; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch, crawl; reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 50 pounds
Occasional Requirements: Ability to administer CPR
Visual Requirements: Close, distance, color, peripheral, depth perception, ability to adjust focus
Hearing/Speaking Requirements: Adequate to exchange information
Essential Duties and Responsibilities:
- Administer all aspects of the district’s athletic program in compliance with the program budget, OSSAA rules and other regulatory guidelines.
- Supervise all coaches, assistant coaches and trainers.
- Recruit, evaluate, supervise and recommend employment actions for all coaches, athletic employees and volunteers pertaining to coaching duties.
- Review and submit a proposal to the superintendent addressing admissions costs, program budget, equipment and supplies needed, and long range planning needs by January 1st of each year.
- Annually review all athletic policies and procedures and submit proposed changes to the superintendent by May 1st of each year.
- Promote the district’s athletic program in the school and the community through the development of brochures, press releases, etc. while ensuring compliance with Title IX and other applicable laws.
- Model and require good sportsmanship of all coaches and players.
- Ensure appropriate arrangements for all visiting teams’ use of district facilities.
- Attend all school meetings which may impact the athletic program.
- Receipt and deposit gate receipts for all home contests in accordance with district policies and procedures.
- Supervise the care and maintenance of athletic equipment, materials, supplies and facilities. Order repairs and replacement items as needed in accordance with the district’s purchasing policies and budget.
- Assign and track keys issued to staff for the use of athletic facilities.
- Attend and supervise all home sports activities or make arrangements for administrative supervision as needed.
- Coordinate the use of the athletic facilities by the band, sports teams and other individuals requesting use of the district’s facilities in accordance with district policy and procedure.
- Ensure that students have an annual physical and receive the required annual health/injury notices. Maintain these and other appropriate records in student files, including insurance and parent consent forms.
- Coordinate out of town activities with the appropriate school principal and transportation director at the beginning of each season.
- Ensure weekly scholastic eligibility for all athletes.
- Coordinate with the appropriate school principal to plan an annual recognition program for school athletics.
- Review and submit necessary forms to the payroll clerk to ensure prompt and accurate payment to all athletic department employees.
- Regularly participate in appropriate professional development opportunities.
- Comply with all federal, state and local laws and board policies and procedures.
- Utilize professional behavior in all school related interactions.
- Perform all other tasks as requested by supervisor.
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